Advanced International Journal for Research

E-ISSN: 3048-7641   •   Impact Factor: 9.11

A Widely Indexed Open Access Peer Reviewed Multidisciplinary Bi-monthly Scholarly International Journal

Call for Paper Volume 7, Issue 4 (July-August 2026) Submit your research before last 3 days of August to publish your research paper in the issue of July-August.
Submit Research Paper Join as a Reviewer

Plagiarism is checked by the leading plagiarism checker TurnItIn

Call for Paper

Volume 7 Issue 4
July-August 2026

Submit your research paper

Indexing Partners
Academia Advanced Sciences Index Bielefeld Academic Search Engine CiteSeer DRJI Google Scholar Independent Search Engine & Directory Network ISI (International Scientific Indexing) Issuu Mendeley Research Networks
RefSeek ResearcherId - Thomson Reuters ResearchGate Scirus Scribd Semantic Scholar Wiki for Call for Papers WorldCat Zenodo

Pharmacy Inventory Excellence Program: Digitization and Daily Monitoring for Enhanced Inventory Accuracy and Operational Efficiency in a Tertiary Care Hospital

Author(s) Mr. Sachin N Raval, Mr. Amit Patel, Mr. Banshilal Rathod, Mr. Surendra Rajput
Country India
Abstract Abstract
Background:
Effective inventory management is a critical component of hospital pharmacy operations, particularly in high-volume tertiary care settings where inventory value and transaction frequency are substantial. The Inpatient Pharmacy at our institution manages inventory worth approximately ₹2.5 crore, involving continuous medication issues, returns, and stock movements. The traditional monthly paper-based stock-taking system resulted in delayed discrepancy detection, limited visibility, increased manual effort, and a higher risk of stock variance.
Objective:
To develop and implement a digital, real-time inventory monitoring system aimed at enhancing inventory accuracy, strengthening accountability, reducing stock discrepancies, and improving operational efficiency.
Methods:
A quality improvement initiative was undertaken through a phased approach. Initially, 17 structured inventory trackers were developed and inventory was categorized into critical segments, including bulk drugs, daily-use tablets, costly medications, and surgical consumables. Staff responsibilities were assigned for each tracker, and stock verification frequency was increased from monthly to daily or alternate-day monitoring. Subsequently, a mobile-based digital stock-taking solution was developed in collaboration with the Information Technology Department. The system enabled direct mobile data entry, integration with Excel-based monitoring tools, real-time stock visibility, and paperless workflow management.
Results:
Implementation of the program resulted in significant operational improvements, including continuous monitoring of a high-value inventory, faster verification processes, and enhanced ownership among pharmacy staff. The intervention enabled real-time identification and correction of stock variances, reduced dependence on manual documentation, and improved audit preparedness. The project enhanced inventory accuracy, minimized manual errors, strengthened accountability, improved medication safety, and provided better financial control over inventory valued at ₹2.5 crore. Staff engagement and compliance with inventory monitoring processes also improved substantially.
Conclusion:
The Pharmacy Inventory Excellence Program successfully transformed inventory management from a reactive monthly stock-taking approach to a proactive, real-time digital monitoring model. The integration of structured inventory categorization, frequent stock verification, and mobile-based technology created a scalable, cost-effective, and sustainable system that strengthened operational efficiency, financial governance, and accreditation readiness. This model can be replicated in other hospital pharmacy units and healthcare organizations seeking to improve inventory control and patient safety outcomes.
Keywords Pharmacy Inventory Management, Digital Transformation, Inventory Accuracy, Hospital Pharmacy, Stock Monitoring, Quality Improvement, Healthcare Innovation, Real-Time Inventory Tracking, Medication Safety, Operational Excellence.
Field Medical / Pharmacy
Published In Volume 7, Issue 4, July-August 2026
Published On 2026-07-23
DOI https://doi.org/10.63363/aijfr.2026.v07i04.6965
View / Download PDF File

Share this



E-ISSN 3048-7641
CrossRef

CrossRef DOI is assigned to each research paper published in our journal.

AIJFR DOI prefix is
10.63363/aijfr

Downloads
Research Paper Format Copyright Permission Form and Undertaking Form Cover Page Vol 7 Isu 4Cover Page Vol 7 Isu 3Cover Page Vol 7 Isu 2

All research papers published on this website are licensed under Creative Commons Attribution-ShareAlike 4.0 International License, and all rights belong to their respective authors/researchers.

CC-BY-SA Open Access

About AIJFR
Fees & Payment
Current Issue
Publication Archive 		Submit Research Paper
Track Submission Status
Publication Guidelines
Publication Ethics
Peer Review & Plagiarism 		Join as a Reviewer
Editors & Reviewers
Reviewer Referral Program
Get Reviewer Membership Certi. 		Website/Journal Policies
Usage Policy
Content Policies
Privacy Policy
Contact Us +91-9898-79-39-59 editor@aijfr.com